FAQ

SharpFleet is fleet management and vehicle logbook software for businesses, teams, and individuals that need clearer records for vehicles, deliveries, equipment, fuel, servicing, compliance, and reporting.

SharpFleet is both. It works as a vehicle logbook app for trip and business-use records, and also includes fleet management tools such as vehicles, drivers, bookings, deliveries, fuel, tolls, servicing, reminders, compliance, reports, branches, and optional GPS.

SharpFleet is used by trades, construction, farming, field service, healthcare transport, maintenance teams, small business fleets, and individuals who need practical vehicle or equipment records.

Yes. SharpFleet is designed for small and growing fleets. It can start with a simple setup and expand into bookings, deliveries, compliance, reports, branches, and GPS when needed.

Yes. SharpFleet is not limited to companies. Individuals can use it for private vehicles, boats, Jet Skis, machinery, or equipment where usage records matter.

Core SharpFleet features are included in one subscription: trips, vehicles, machinery, bookings, deliveries, delivery runs, fuel, tolls, reminders, compliance, reports, branches, time zones, mobile access, and offline support. GPS is the only optional paid add-on.

SharpFleet is built for practical, affordable fleet recordkeeping without unnecessary complexity. It combines vehicle logbooks, trips, deliveries, fuel, tolls, servicing, reminders, reports, offline mobile use, machinery support, and branch visibility in one system, with GPS available only when needed.

Yes. SharpFleet works as a vehicle logbook app and vehicle log book software for recording trips, usage, readings, drivers, purpose, business/private use, and supporting records.

Yes. SharpFleet is designed to replace paper logbooks and spreadsheet-heavy processes with structured electronic logbook records that are easier to review, search, and report on.

Yes. SharpFleet keeps electronic records for vehicle trips, driver activity, deliveries, fuel, servicing, compliance, and reports.

Yes. SharpFleet supports both kilometres and miles. AU, NZ, South Africa, and other metric regions can use kilometres, while US and UK contexts can use mileage.

Yes. SharpFleet supports distance-based records and hour-based records, so it can be used for standard vehicles, machinery, plant, equipment, and other assets where hours matter.

Yes. SharpFleet supports hour-based records for machinery, plant, equipment, farm vehicles, and other assets where engine hours or usage hours matter more than odometer readings.

Trips can be added or corrected when something is missed. SharpFleet is designed for real-world use, with user-linked activity and company-controlled rules to keep records practical and reliable.

Yes. SharpFleet is designed to reduce paper logbooks, manual spreadsheets, scattered receipts, and disconnected vehicle records by keeping trips, deliveries, fuel, tolls, servicing, compliance, and reports in one system.

No. SharpFleet uses a Progressive Web App. Drivers open SharpFleet in the browser and can add it to the phone home screen for an app-like experience without an App Store or Play Store download.

Yes. SharpFleet works on iPhone and Android through the mobile browser and Progressive Web App experience.

Yes. Drivers can use SharpFleet on their own phones if the business allows that workflow. No special device is required.

Yes. SharpFleet is designed for poor signal areas. Trips, delivery actions, and some vehicle records can be captured offline and synced when connection returns.

Drivers can keep working offline and sync activity when internet access returns. This is useful for rural work, regional sites, farms, and areas with unreliable mobile coverage.

No. The driver workflow is designed to be quick on a phone. Drivers can start and end trips, capture readings, complete deliveries, record fuel, and report faults without heavy training.

SharpFleet supports optional phone-based GPS. It is not required for normal SharpFleet use, and it is the only optional paid add-on.

GPS is optional. Everything else listed in SharpFleet is included in the normal subscription. GPS is billed only for GPS-enabled vehicles.

Yes. GPS is optional and can be left disabled. SharpFleet can still be used for logbooks, trips, deliveries, fuel, servicing, compliance, and reporting without GPS.

Yes. Admins can enable GPS only for the vehicles that need it, rather than forcing GPS across the entire fleet.

Yes, where the business chooses to use GPS. Admins can control whether GPS is available and whether the driver workflow should enforce GPS use for selected GPS vehicles.

No. SharpFleet GPS uses the driver phone. There are no hardwired trackers or vehicle installations required.

No. SharpFleet is designed around operational visibility and recordkeeping, not intrusive workforce monitoring. GPS is optional, phone-based, and controlled by company settings.

Yes. When GPS is enabled, admins can review GPS-enabled trips and map activity from the admin portal.

Yes. SharpFleet can be used for cars, utes, vans, trucks, tractors, excavators, forklifts, ride-on mowers, boats, Jet Skis, plant, machinery, and other assets where distance, hours, bookings, or usage records matter.

Yes. SharpFleet supports shared vehicles and pool vehicles used by multiple drivers, with records linked to the driver and vehicle involved.

Yes. Vehicles can be marked out of service when they are unavailable, such as during servicing or repairs, so they are kept out of normal trip and booking use.

Yes. SharpFleet includes bookings so teams can reserve vehicles or equipment, reduce double-booking, and see who needs which asset and when.

Yes. SharpFleet supports branches and role-based access, so managers and branch users can work with the vehicles and records relevant to them.

Yes. SharpFleet supports single deliveries and multi-stop delivery runs, so one driver can complete several customer or site stops in one outing.

Yes. Drivers can capture delivery photos, signatures, notes, timestamps, and other delivery details from the mobile workflow when required.

Yes. Delivery runs can be linked to a vehicle booking and driver trip while keeping each stop visible with its own address, status, notes, photo, and signature details.

Yes. SharpFleet keeps clearer records around trips, deliveries, timestamps, photos, signatures, and who recorded what, which can help answer customer questions or resolve disputes.

Yes. Drivers can capture fuel entries and receipts from their phone. Admins can review vehicle fuel history and fuel costs in reports.

Yes. SharpFleet supports fuel-card imports from supported provider exports so supplier fuel purchases can be reviewed and matched back to vehicles.

Yes. SharpFleet can import toll CSV files, match charges to vehicle registrations, and include tolls in vehicle cost visibility.

Yes. SharpFleet supports service reminders and other due-date workflows so servicing, registration, insurance, driver compliance, and vehicle compliance stay visible.

Yes. SharpFleet supports safety checks, fault reporting, and emergency procedure guidance as part of the driver and admin workflows.

Yes. SharpFleet supports diesel exhaust fluid tracking and can show local labels such as AdBlue, DEF, or ARLA 32 depending on region or branch.

SharpFleet supports vehicle cost records for fuel, tolls, diesel exhaust fluid, and related operating costs. Billing displays GST-inclusive values where applicable for Australian subscribers.

Yes. SharpFleet includes reports for trips, tax/logbook records, vehicle usage, utilisation, deliveries, bookings, fuel, tolls, diesel exhaust fluid, vehicle costs, faults, compliance, and vehicles by branch.

Yes. Key reports can be exported to PDF or CSV where supported.

Yes. SharpFleet can generate trip and logbook reports that help with accountant review, tax records, internal checks, and business-use vehicle reporting.

Yes. SharpFleet includes Your Reports, where users can build and save custom report templates for repeated reporting.

Yes. SharpFleet keeps structured records with timestamps, users, vehicles, readings, and supporting details so records are easier to review than paper logs or scattered spreadsheets.

SharpFleet can help Australian businesses keep structured vehicle logbook records for ATO-style business-use reporting, including trip history, readings, purpose, fuel, tolls, servicing, and exports.

Yes. SharpFleet records trips, purpose, readings, drivers, business/private use, and supporting vehicle history for cleaner business-use vehicle records.

Yes. SharpFleet supports Australian businesses managing multiple vehicles, drivers, branches, deliveries, compliance reminders, and reports.

Yes. SharpFleet supports New Zealand fleets with kilometre-based records, RUC visibility, WOF or COF admin, servicing, compliance reminders, and fleet reporting.

Yes. SharpFleet supports Road User Charges tracking for applicable vehicles, including purchase history, remaining distance, warnings, and vehicle-linked records.

Yes. SharpFleet can help keep New Zealand COF, Certificate of Fitness, dates visible with vehicle compliance records, reminders, and dashboard visibility.

Yes. SharpFleet supports New Zealand business vehicle records using kilometres, including trips, vehicle usage, RUC visibility, WOF or COF admin, servicing, compliance reminders, and reporting.

SharpFleet uses simple per-vehicle pricing. Vehicles 1 to 10 are AU$3.50 per vehicle per month, vehicles 11+ are AU$2.50 per vehicle per month, and GPS is AU$2.00 per GPS-enabled vehicle per month.

No. SharpFleet core features are included in one subscription. GPS is the only optional paid add-on.

No. There are no long-term contracts, and customers can cancel anytime.

Yes. SharpFleet offers a 30-day free trial so businesses can test it in their own workflow.

No. Most businesses start by adding vehicles and drivers, then refine bookings, compliance, safety checks, branches, and reporting rules over time.

Yes. Company settings control driver fields, trip rules, required information, safety checks, customer labels, workflows, branches, and other operational settings.

SharpFleet uses managed cloud infrastructure, secure web access, access controls, backup processes, and company-level data separation. Your business keeps control of its data.

Your business retains ownership and control of its data. SharpFleet provides the system used to manage and organise it.

SharpFleet uses secure managed cloud infrastructure. If your business needs specific information for compliance or policy review, contact SharpFleet for a more detailed security overview.