Job Management
Create, assign, schedule, complete, merge, audit, and report on jobs from one operational record.
Features
Choose the SharpFleet products that fit your operation.
SharpFleet connects Job Management, Fleet Management, quotes, scheduling, customer portal workflows, billing review, reporting and optional GPS. Fleet and Job Management can be used separately or together.
SharpFleet is more than a simple logbook app and more than a basic job list. It is built for small and growing teams that need practical operational records without enterprise complexity. Fleet and Job Management can have separate trial periods. Job Management trials do not require payment details.
Job Management
Customer requests, quoting, scheduling, field work, costing, billing review, and reporting.
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Quotes and Revisions
Prepare labour, travel, parts, and material quotes; manage revisions; capture acceptance; and convert approved quotes into jobs.
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Visual Scheduling
Use a full-month calendar with urgency colours, existing bookings, technician availability, vehicle availability, and remote-work support.
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Customer Portal
Let customers submit requests, select sites, review status, upload files, request quotes, and accept quotes without seeing internal costing.
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Mobile Field Work
Technicians can review assigned work, record time and completed work, add line items, upload evidence, tag receipts, and complete jobs from mobile.
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Billing Review
Review quoted and actual charges, tax, linked travel, purchase receipts, cost, margin, and invoice readiness before accounting handoff.
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Accounting Handoff
Create invoices through Xero or QuickBooks, export CSV, or mark externally handled work invoiced.
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Jobs Reporting
Review quotes won or lost, completed work awaiting billing, customer workload, job costing, revenue, cost, profit, and margin.
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AI-Assisted Intake
Use controlled AI assistance for draft jobs, inbound email review, receipt extraction, summaries, and suggestions that remain subject to human approval.
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Independent Job Management Subscription
Job Management has its own 30-day trial and flat monthly pricing based on active internal users; customer portal and inactive users are excluded.
Fleet and Logbook
Core vehicle and trip records for daily operations.
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Trip Tracking
Record business trips, private trips, deliveries, vehicle usage, distance, purpose, start readings, end readings, notes, and active trip status.
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Tax Logbook Support
Maintain cleaner business-use records for ATO, IRD, IRS, HMRC, SARS, and internal compliance reporting.
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Vehicles and Machinery
Manage cars, utes, vans, trucks, pool vehicles, plant, equipment, trailers, and hour-based assets.
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Odometer and Hour Tracking
Use kilometre, mileage, odometer, or hour-based readings depending on asset type and region.
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Vehicle Status
Track active, archived, assigned, and out-of-service vehicles with visible detail pages.
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Bookings
Reserve vehicles, check availability, and review upcoming bookings from admin and mobile workflows.
Costs and Maintenance
Fuel, tyres, tolls, reminders, faults, servicing, and compliance deadlines.
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Fuel Logging
Capture fuel entries, receipts, litres, prices, odometer readings, and fuel history across vehicles.
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Toll Cost Tracking
Import and review toll costs as part of vehicle operating cost records.
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Tyre Records
Record tyre brand, size, fitted reading, replacement provider, and tyre cost against each vehicle.
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Service Reminders
Track servicing by date, odometer, or hours so maintenance does not disappear into spreadsheets.
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Registration and Insurance
Store registration, expiry dates, insurance details, and supporting vehicle documents.
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Fault Reporting
Let drivers report faults from mobile, then review fault history and reports from the admin portal.
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Road User Charges
Support RUC purchase and compliance records for New Zealand fleets where required.
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DEF / AdBlue Reporting
Track diesel exhaust fluid usage and reporting where that matters to your fleet.
Drivers, Branches and Access
Control who can use the system and what they can see.
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Driver Management
Add drivers, invite users, manage driver profiles, and review driver activity.
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Roles and Permissions
Use company admin, branch admin, booking admin, and driver access levels.
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Branch Access
Separate teams, branches, and locations so users work with the records relevant to them.
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Two-Factor Authentication
Add extra account protection for users who need stronger sign-in security.
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Company Settings
Configure customer labels, trip rules, safety checks, vehicle tracking, compliance, and operational settings.
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Company Contacts
Keep useful internal and external contact records connected to fleet admin.
Delivery Operations
Plan, run, and report on delivery work.
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Delivery Runs
Manage multiple deliveries within a single run or trip.
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Delivery Details
Track delivery records, customers, addresses, notes, status, and run history.
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Proof of Delivery
Capture delivery photos, signatures, and supporting delivery evidence from the mobile workflow.
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Delivery Invoices
View and download delivery invoice records where used.
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Customer Records
Manage customer records and customer-specific delivery or trip history.
Mobile and Offline
Driver workflows built for phones and poor signal areas.
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Mobile App Experience
Use SharpFleet from iPhone or Android through a Progressive Web App with an app-style home screen shortcut.
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Offline Support
Trips and driver workflows can continue when coverage is poor, then sync when connection returns.
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Mobile Trip Start and End
Drivers can start trips, end trips, enter readings, add notes, and record trip details from their phone.
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Mobile Fuel Receipts
Drivers can capture fuel entries and receipt images from the field.
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Mobile Safety Checks
Run safety check workflows from the driver mobile interface when enabled.
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Mobile Messages
Send and review company messages and notifications for drivers.
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Driver Support Pages
Give drivers help, support, profile, booking, and security pages from mobile.
GPS Add-On
Optional vehicle-level tracking billed separately when enabled.
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Phone-Based GPS
Use GPS from the driver phone without requiring hardwired tracking hardware.
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Optional Tracking
Use SharpFleet without GPS, or enable GPS only for the vehicles that need it.
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Admin Controlled
Admins control whether GPS is available, which vehicles have GPS enabled, and whether the driver workflow should enforce GPS use.
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Global GPS Use
GPS is not Australia-only. It can support teams in Australia, New Zealand, South Africa, the United States, the United Kingdom, and other regions.
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GPS Map and GPS Trips
Review GPS-enabled trips and map activity from the admin portal when the add-on is enabled.
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Vehicle-Level Add-On Billing
GPS is billed only for GPS-enabled active vehicles and remains separate from Fleet and Job Management subscription pricing.
Compliance and Safety
Keep vehicle, driver, and safety records visible.
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Vehicle Compliance
Track vehicle compliance types, expiry dates, required documents, and compliance health.
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Driver Compliance
Track driver compliance records and requirements from the admin portal.
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Safety Checks
Configure and complete safety checks for vehicles and daily workflows.
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Emergency Procedures
Store emergency procedure information for teams that need it available in SharpFleet.
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Alerts and Notifications
Stay ahead of servicing, compliance, registration, safety, and operational deadlines.
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Document Storage
Attach supporting vehicle, insurance, fuel, delivery, and compliance records where relevant.
Reporting and Admin Visibility
Operational reports without rebuilding records manually.
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Reports Home
Access reports from a central admin reporting area.
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Trip Reports
Report on trip history, vehicle usage, business/private use, dates, drivers, and readings.
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Tax Reports
Generate tax and logbook-focused reports for cleaner recordkeeping.
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Private Vehicle Claim Reports
Support private vehicle claim reporting where staff use private vehicles for work.
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Vehicle Usage and Utilisation
Review vehicle usage patterns, activity, and utilisation across the fleet.
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Fuel Intelligence
Review fuel spend, volume, burn-rate metrics, vehicle comparisons, customer allocation, filtered summaries, PDF exports, CSV exports, and shareable fuel snapshots.
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Fault Reports
Report on faults by vehicle and related maintenance issues.
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Delivery Reports
Report on delivery activity, delivery runs, and supporting delivery records.
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Booking Reports
Review vehicle booking activity and booking history.
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Branch Reports
Report on vehicles and activity by branch where branches are used.
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Saved Reports
Keep custom report setups available for repeat reporting.
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PDF and CSV Exports
Export operational records and reports for sharing, review, or offline filing.
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AI Report Builder
Use assisted report building to help turn operational questions into useful report outputs.
Platform, Security and Support
Business-grade foundations included in the platform.
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Global Use
Use SharpFleet in Australia, New Zealand, South Africa, the United States, the United Kingdom, and other regions.
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Multi-Region Support
Support teams operating across different countries, regions, terminology, and business requirements.
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Time Zones
Use organisation and regional time zone settings so trips, bookings, reports, and operational records line up with the team using them.
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Regional Distance Language
Use kilometres for AU, NZ, South Africa, and other metric regions; use mileage for US and UK contexts.
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Azure Hosting
SharpFleet is hosted on Microsoft Azure with managed cloud infrastructure practices.
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Private File Storage
Uploaded files may use private Wasabi Australian-region storage or another selected Australian-hosted provider.
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Responsible AI Safeguards
AI and OCR assistance remains subject to authorised-user review and does not automatically determine quotes, invoices, charges, payroll, tax, or customer billing.
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Backups
Automated backup processes support recovery and operational continuity.
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Encrypted Access
Customer access uses secure web connections.
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Privacy-Focused Design
SharpFleet is designed around operational visibility and recordkeeping, not intrusive workforce monitoring.
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Support and Help Pages
Admins and drivers have support and help areas inside SharpFleet.
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Account and Subscription Management
Manage Fleet, GPS, and Job Management subscription status, quantities, trials, billing where applicable, and account access.
Who Uses SharpFleet
Common teams and businesses using SharpFleet for vehicles, trips, equipment, deliveries, and records.
Trades
Construction
Farming
Field Service
Healthcare Transport
Maintenance Teams
Small Business Fleets
Individuals
SharpFleet Assistant